The Australia-Japan Business Cooperation Committee (AJBCC) is looking for an experienced and highly organised Office Manager to join our team to oversee daily operations. The ideal candidate will play a key role in ensuring the office runs smoothly, supporting staff, and facilitating efficient administrative processes.
The AJBCC is a dynamic organisation that holds a major annual Australia-Japan Business Conference with its Japanese counterpart the Japan Australia Business Co-operation Committee (JABCC), and runs a program of events through the year facilitating collaboration and opportunities for growth between Australian and Japanese businesses.
Key responsibilities:
- Office Operations Management:
- Oversee the day-to-day operations of the office, including office supplies and equipment management
- Manage office lease contracts and entitlements
- Administrative support:
- Provide administrative support to the CEO and AJBCC staff, including scheduling external and internal meetings, managing calendars, and handling correspondence
- Assist with document preparation, filing, and other clerical duties
- Prepare and distribute internal communications as needed
- Organise and maintain both physical and digital files
- Implement a system for efficient record-keeping and ensuring data security and compliance with privacy regulations.
- Budget & Finance Management:
- Assist with developing and monitoring budgets
- Manage audit process with accountants and the Treasurer
- Process and track invoices and payments
- Prepare financial forecasts and regular financial reports to provide insights on the financial status for board meetings
Qualifications:
- Experience:
- 3+ Years in office management or administrative roles: Proven track record of supporting day-to-day operations and providing administrative assistance in an office setting.
- Proficiency with office and CRM Software: Strong experience using office productivity tools (e.g., Microsoft Office Suite) and customer relationship management platforms (e.g., GlueUp)
- Experience with bookkeeping Software: Solid background in using accounting and bookkeeping software, ideally Xero, to manage financial records, transactions, and reports accurately
- Skills & Abilities:
- Strong organisational and multitasking abilities
- Excellent communication skills, both written and verbal
- Strong problem-solving skills and ability to work under pressure
- Ability to prioritise and manage time effectively
- Fluency in English is required, knowledge of Japanese is desirable
Why Join Us:
- Competitive salary
- Positive and supportive work culture
- Opportunities for professional growth and development
- Flexible hybrid work environment—work from home and in the office
To apply, please send us a self-introduction and CV at [email protected]
Please note that only shortlisted candidates will be contacted for an interview.