The AJBCC is Hiring! We’re looking for an Office Manager

The Australia-Japan Business Cooperation Committee (AJBCC) is looking for an experienced and highly organised Office Manager to join our team to oversee daily operations. The ideal candidate will play a key role in ensuring the office runs smoothly, supporting staff, and facilitating efficient administrative processes.

The AJBCC is a dynamic organisation that holds a major annual Australia-Japan Business Conference with its Japanese counterpart the Japan Australia Business Co-operation Committee (JABCC), and runs a program of events through the year facilitating collaboration and opportunities for growth between Australian and Japanese businesses.

Key responsibilities

  • Office Operations Management:
    • Oversee the day-to-day operations of the office, including office supplies and equipment management
    • Manage office lease contracts and entitlements
  • Administrative support:
    • Provide administrative support to the CEO and AJBCC staff, including scheduling external and internal meetings, managing calendars, and handling correspondence
    • Assist with document preparation, filing, and other clerical duties
    • Prepare and distribute internal communications as needed
    • Organise and maintain both physical and digital files
    • Implement a system for efficient record-keeping and ensuring data security and compliance with privacy regulations.
  • Budget & Finance Management:
    • Assist with developing and monitoring budgets
    • Manage audit process with accountants and the Treasurer
    • Process and track invoices and payments
    • Prepare financial forecasts and regular financial reports to provide insights on the financial status for board meetings

Qualifications: 

  • Experience: 
    • 3+ Years in office management or administrative roles: Proven track record of supporting day-to-day operations and providing administrative assistance in an office setting. 
    • Proficiency with office and CRM Software: Strong experience using office productivity tools (e.g., Microsoft Office Suite) and customer relationship management platforms (e.g., GlueUp) 
    • Experience with bookkeeping Software: Solid background in using accounting and bookkeeping software, ideally Xero, to manage financial records, transactions, and reports accurately 
  • Skills & Abilities: 
    • Strong organisational and multitasking abilities 
    • Excellent communication skills, both written and verbal 
    • Strong problem-solving skills and ability to work under pressure 
    • Ability to prioritise and manage time effectively 
    • Fluency in English is required, knowledge of Japanese is desirable 

Why Join Us: 

  • Competitive salary 
  • Positive and supportive work culture 
  • Opportunities for professional growth and development  
  • Flexible hybrid work environment—work from home and in the office 

To apply, please send us a self-introduction and CV at [email protected]  

Please note that only shortlisted candidates will be contacted for an interview.